3. All event participants must be registered for the event in
advance. In addition, all participants must be registered Girl Scouts. There is an additional $10 fee for girls not registered as Girl Scouts. This should be paid when registering for the first
event. Instructions are included on page 2 of the Individual Program Event Registration Form.
4. DO NOT SEND MONEY with the registration form.
5. FAX (626) 447-0683 or MAIL the
completed registration to:
Girl Scouts - Mt. Wilson Vista Council
101 E. Wheeler Avenue
Arcadia, CA 91006
Registrations can be completed online, mailed in, or faxed at any time. A troop
may register for any event that has not been filled to capacity. Note: read placement process below.
A waiting list will be
maintained for all events that have reached capacity.
You can view availability and register for program events and adult training online using our online system. The exceptions are ongoing events and any training session
that requires a fee. Mail registrations ONLY will be accepted for training sessions that require a fee.
Please note that
REGISTERING for an event does NOT GUARANTEE PLACEMENT. Once placement has been made, you will be billed or put on a waiting
list.
PLACEMENT PROCESS
-All registrations will be held and processed on the placement date,
normally eight weeks prior to the event.
- To maximize council programs so the greatest number of girls and
troops can participate, the council utilizes a Program Placement System that automatically awards points, making it more likely
for a troop/individual to get placed in a program.
- Positive points are awarded by doing things such as
paying for a program on time (within 14 days from the date of the confirmation billing), letting us know how many girls will
be attending the event and if there are any changes in numbers.
- Negative points are given for “no
shows,” late cancellations (within 10 days of the event, barring illness), showing up with girls not registered for
the event, and late payment.
- There are also categories that have no affect on points at all, such as cancelling
out of a program with ample advance notice (11 or more days in advance of the program) so that we can notify a troop on the
waiting list.
- All troops and individual girls begin with a zero point balance. Points are then tracked separately
for girls and troops so that, for instance, the “no show” status of an individual would have no bearing on a troop
registration and vice versa.
-Placement of registrations will close when the capacity is reached, or two weeks
prior to the event, whichever comes first.
-No priority is given to any individual or troop or for registrations
that have been received early.
CONFIRMATION AND PAYMENT
1. A confirmation/billing will be
sent to you after the placement date for the events that you are confirmed to attend. If an event is filled, you will be notified
by letter or e-mail and placed on a waiting list.
2. Upon receiving the bill, you will have 10 business days from
the date of the confirmation to pay for the event. If payment is not received and there is a waiting list for the
event, you will be dropped from the event and another waiting troop or individual will be selected and billed.
If
payment is not received and there is not a waiting list for the event, you will remain registered for the event, are financially
responsible for payment and will be billed.
PARTICIPATION CAPACITY
-If an event does
not meet the minimum number of participants by three weeks prior to the event, it will be cancelled.
-Only those registered
for an event will be notified of cancellation, changes, or other important information.
CANCELLATIONS
-If
you are unable to attend an event, please notify the Council as soon as possible. If you are requesting a refund, you must
notify the Council IN WRITING at least 10 days prior to the event. Please mail cancellation requests to the Council office.
Note that 25% or $5.00 of the fee (whichever is greater) is non-refundable.
-NO REFUNDS FOR NO-SHOWS!
-NO REFUNDS WILL BE MADE IF YOU CANCEL DUE TO WEATHER CONDITIONS.
-NO TAG-ALONGS PLEASE!!!
-IF YOU
KNOW YOUR TROOP WILL NOT ATTEND AT THE TIME YOU RECEIVE THE BILL, PLEASE NOTIFY THE REGISTRAR IMMEDIATLY SO ANOTHER TROOP
MAY BE SELECTED AND BILLED.
-IF GSMWVC HAS TO RESCHEDULE AN EVENT, ALL PARTICIPANTS WILL BE NOTIFIED AND ALL MONIES
WILL BE TRANSFERRED TO THE NEW DATE.
-IF AN EVENT CANCELS DUE TO AN EMERGENCY, NATURAL DISASTER, OR INCLEMENT WEATHER,
PARTICIPANTS WILL RECEIVE PATCHES AND/OR EVENT SOUVENIRS IN LIEU OF A REFUND.
Information for Troop Leaders
If you are registering your troop for an event, trip or troop camping, it is the troop leader’s responsibility to
make sure Safety-Wise girl to adult ratios are met for that age level and indicate the number of adults on the troop registration
form:
Program Age Level | 2 adults
for the first: | plus
one additional adult
for each of the next: |
| Daisy Girl
Scouts | 5 girls | 3 girls |
| Brownie Girl Scouts | 12 girls | 6 girls |
| Junior Girl Scouts | 16 girls | 8 girls |
| Cadette Girl Scouts | 20 girls | 10 girls |
| Senior Girl Scouts | 24 girls | 12 girls |
Leaders
are responsible for:
-Meeting Safety-Wise girl to adult ratios.
-Current certified first-aider recommended.
-First Aid Kit.
-Original Permission Slips for each girl.
-Emergency Health Record for each girl.
-Any items
listed in event description.
-Ordering Try-Its, badges and Interest Project Awards, unless indicated in event description.
For Program & Training Registration Information, call (626) 445-7771, ext. 303 or e-mail
kaguiniga@gsmwvc.org.
